WWG Privacy Policy

Last updated: February 2026

Wise Women Gathering (“WWG”, “the Conference”, “we”, “us”, “our”) respects your privacy and is committed to protecting your personal information.

This Privacy Policy explains how we collect, use, store and safeguard personal information in connection with Wise Women Gathering, an educational conference held within the wider work of institute for self crafting and organised by hollie wildëthorn.

By purchasing a ticket, registering for the Conference or interacting with WWG platforms, you consent to the handling of your information as described below.

1. who we are

Entity: Wise Women Gathering

Held within: institute for self crafting

Country of operation: Australia

Contact email: admin (a) selfcraft.me

For the purposes of Australian privacy law, Wise Women Gathering is the controller of personal information collected in relation to the conference.

2. the information we collect

We collect only the information necessary to operate the Conference and support attendees, including:

Identity and contact information

  • name

  • email address

  • postal or home address

  • phone number (where provided)

Registration information

  • ticket purchases

  • Kids Camp or Maiden’s Circle registrations

  • dietary or access information where relevant to event logistics including medical

  • emergency contact details

Communications

  • enquiries sent via email or forms

  • correspondence relating to attendance, transfers or support

Media preferences

  • opt-in or opt-out choices for photography and video at check-in

Technical information

  • basic website analytics such as IP address, browser type and usage data (where enabled)

We intentionally collect sensitive personal information (such as medications and allergies) for the purpose of keeping you safe at the Conference. Any information shared voluntarily in workshops or group spaces is not recorded or stored by WWG.

3. how we collect information

We collect information through:

  • ticket purchases and registrations

  • Kids Camp and Maiden’s Circle enrolments

  • direct communication with us (email or forms)

  • check-in processes at the Conference

  • website analytics and cookies (when enabled)

4. how we use your information

We use personal information to:

  • manage registrations and attendance

  • communicate important event information

  • support access, safety and logistics at the Gathering

  • administer Kids Camp and Maiden’s Circle

  • respond to enquiries and requests

  • meet legal, insurance and regulatory obligations

We do not use personal information for purposes unrelated to Wise Women Gathering.

5. payments

Wise Women Gathering does not store payment details.

Payments are securely processed through third-party providers (such as Stripe). We receive confirmation of payment and basic transaction details only. We do not keep your payment information on file.

6. photography, video and media

Photography and video footage may be captured during the Conference for documentation and promotional purposes by Wise Women Gathering and institute for self crafting.

At check-in, all attendees are required to opt in or opt out of the Media Release. Your preference will be recorded and respected wherever reasonably possible.

No individual is required to consent to media use as a condition of attendance.

7. sharing of information

We do not sell or rent personal information.

Information may be shared only where necessary, including with:

  • event administration and ticketing systems

  • Kids Camp coordinators and supervisors (limited to what is required for care)

  • professional advisers (such as insurers or accountants), where legally required

We do not share attendee information with educators for marketing purposes.

8. data storage and security

Your information is stored within secure third-party systems used for event administration and communication.

We take reasonable steps to protect personal information from misuse, loss or unauthorised access. Access is limited to authorised personnel only. In the event of a data breach, we will comply with applicable Australian legal requirements.

9. data retention

We retain personal information only for as long as necessary to:

  • operate the Conference

  • meet legal, insurance and tax obligations

  • resolve disputes or enquiries

You may request access to or deletion of your personal information, subject to legal requirements.

10. cookies and analytics

The WWG website may use cookies or analytics tools to understand website traffic and improve functionality. You can disable cookies in your browser settings, though this may affect some features.

11. communications

We may send you communications related to:

  • your attendance at the Conference

  • important updates or logistical information

  • future Wise Women Gathering announcements

You may opt out of non-essential communications at any time by contacting us.

We do not share mailing lists with third parties.

12. your rights

You have the right to:

  • access the personal information we hold about you

  • request correction of inaccurate information

  • request deletion of your information, where appropriate

  • withdraw consent for media use or communications

Requests can be made by contacting us at admin (a) selfcraft.me.

13. complaints

If you have concerns about how your information is handled, please contact us first so we can address them.

If unresolved, you may lodge a complaint with the Office of the Australian Information Commissioner (OAIC): https://www.oaic.gov.au

14. updates to this policy

This Privacy Policy may be updated from time to time. The current version will always be published on the Wise Women Gathering website with the updated date.

contact

Wise Women Gathering

held within institute for self crafting

Email: admin (a) selfcraft.me

Australia

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